An asset register, contracts that send goods out and take them back, deposits held and settled, servicing logged, and utilisation per asset.
Register what you own with what it cost. Rent it out to a customer for a period with a deposit. Take it back, settle what is owed after the guarantee, log the service. The asset page tells you whether it was worth owning.
Four numbers first — revenue, uncollected, utilisation, and what is due back.
What the fleet earned this period, and the top earning assets.
Rental totals not yet paid, and what is owed after the deposit.
How hard the fleet is working — rented days against owned days, per asset.
Contracts past their end date with the goods still out, flagged red.
Register the assets and send one out. The servicing and the reports follow.
What the business owns — vans, tools, projectors, units — with category, serial or plate, purchase cost and photos.
Scaffolding, marquees, cameras — your own groups, each with what its assets usually need.
Pick the renter, the dates, the assets. The contract is priced and the deposit set.
Held as a guarantee, shown separately from the rental total, released once the return is settled.
Receive the goods back, note their condition, and settle what is still owed after the guarantee.
Open contracts first; the ones past their date in red. The phone call is prompted, not remembered.
Log what was done and when. The next service date sits on the asset, and due ones are listed.
Every contract an asset has been on, who took it, and what it earned.
Out, in, or being serviced — per asset, so you know what can be promised tomorrow.
Scan the asset's code to add it to a contract or a return. No searching a list at the counter.
Take it out of the fleet when it is sold or scrapped, with its full history kept.
Revenue, utilisation, top earners and what each asset has returned against what it cost.
A contract in three moves.
Three of the places you will spend time in Rental.
Start with what you need today and switch the rest on when you grow.
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