Products, services and menu items in one record that the till, the storefront, the quote and the stock count all read from.
Set an item up once — its variants, its barcodes, its prices for each kind of customer, its stock rules — and every place you sell it agrees with every other place, because they are all looking at the same thing.
A boxed product, a two-hour service and a dish on the menu are different things. They still live together, so a quote or a bill can carry all three.
Product
Something you stock and ship. Gets a barcode, a unit, weight and dimensions, a reorder level and a home warehouse.
Service
Something you do. Carries a duration, and if it is bookable, capacity per slot, a buffer between sessions and how far ahead it can be booked.
Menu item
Something you cook. Has allergens and dietary flags, a course, a kitchen station and a prep time — and a recipe that costs the plate.
Made in-house
Any product can carry a bill of materials. Components come from the same catalogue, and a revision is kept when it changes.
Everything an item can carry
Switch on what you need. An item with a name and a price is enough to sell; the rest is there when the business gets more particular.
Variants
Size, colour and pack on one item rather than twelve. Each variant has its own barcode and its own stock, and a pricing matrix sets them all at once.
Barcodes and labels
Scan a barcode in or type it. Print labels for a shelf, a shipment or a whole delivery, and scan them back at the counter or in the warehouse.
Price lists
Wholesale, retail, a rate for one account. A customer is put on a list, and every quote, order and till sale prices from it without anyone choosing.
Group and quantity prices
A price for a customer group, and a price that drops at ten and again at fifty. Set once on the item, applied wherever it is sold.
Scheduled prices and deals
A seasonal price that starts and ends on its own. Buy-one-get-one and quantity deals with a promo window, so the offer switches itself off.
Selling rules
Cost, sell price and the margin between them. A minimum selling price and a maximum discount, so the counter cannot give it away.
Stock rules
Opening stock, a reorder level and a default warehouse. What is reserved against orders and what is in transit are shown apart from what is on the shelf.
Batches and serials
Track by batch where a date matters, by serial where each unit is its own thing. A sale records which one went out the door.
Bill of materials
What goes into the things you make, pulled from the same catalogue. Change it and a revision is kept; cost it and the margin is real.
Specifications and datasheets
Attributes you define once and fill in per item, a general description and a list of main features. Attach the datasheet as a PDF.
Photos, made from the item
Catalogue photos, a clean cut-out or a poster, generated from the item's own picture in AI Studio and saved back onto it.
Sold everywhere at once
The till, the online storefront, a kiosk, a quote. One item, one stock figure, and a price per channel where they should differ.
One record, every price
The price a customer sees is worked out from the item, not typed on the day.
Start with the item. Cost, sell price and margin. A minimum it can never go below.
Add who is buying. Their price list, their group price, the break for the quantity on the line.
Add when. A scheduled price or a running deal, if one is live. That is the price — on the quote, the till and the storefront alike.
Where the work happens
Three of the places you will spend time in Items.
Price lists, groups and scheduled pricesLabels, scanning and reorder levelsBills of materials and recipes
Keeping a big catalogue in order
Categories, brands and makers
Filter a thousand items down to the shelf you mean. A category can carry a default tax rate, so new items in it are right from the start.
Units of measure
Sell by the piece, the kilo, the box or the hour. Quantity per box means a case scans as a case.
Catalogue folders
Group items the way the business thinks of them — a season, a range, a supplier — separate from the category tree.
History on every SKU
Every price an item has ever had, and when it changed. Useful when a customer asks why, and when you are deciding what next.
QR for each item
A code per item that opens its page in Spaces, for a shelf edge or a menu card.
Import from a link
Paste a product URL and the name, description and picture are pulled in as a starting point.
