Purchase requests
Anyone can ask for something with a reason and a priority. The buyer turns the request into an order, or declines it with a note.
Purchase orders
Numbered, sent to the supplier, and tracked from sent through accepted to received. The supplier can decline, and you will know.
Suppliers
Who you buy from, with payment terms, lead time, currency and the history of every order and bill on one record.
Cost per unit
Set the cost on the order line. When the goods arrive, the item's cost price updates, so margins are real rather than remembered.
Receiving
Goods in the door against the order, in full or in part. Stock rises in the warehouse you named, and the order shows what is still to come.
Split delivery
One order, several deliveries. Each receipt is its own record, and the order closes when the last one lands.
Deliver to warehouse
Choose which site the order lands in. Multi-site businesses stop receiving everything at head office and shipping it on.
Supplier bills
The supplier's invoice, linked to the order it settles. Billed against received, so you never pay for what did not arrive.
Approvals
Orders over a threshold go to an approver before they are sent. The rule is yours; the order waits.
Purchase returns
Send goods back to the supplier with a record of why. Stock comes down, and the credit is expected on the account.
Payment terms
Net 30, on receipt, custom — per supplier, applied to every bill, so due dates are calculated rather than typed.
Purchase reports
Spend by supplier and category, on-time delivery, what is open and what is overdue, for the period you choose.
